The Information for Parents and Students booklet is provided to all new enrolments and contains useful information about the school’s:
To access any section of the booklet, click on the appropriate title below.
From January 2010, legislation requires all students in NSW to complete school in Year 10 and then continue with either education and training, full time paid employment, or a combination of education/training and employment, until at least the age of 17 years. It is most important that students attend school regularly and arrive punctually, if they are to gain maximum benefit from their schooling.
PLEASE NOTE: All absences require a note of explanation written and signed by a parent/guardian, with the date and the student's name and Home Room class included. (Where a parent/guardian is unable to write in English, notes may be written in a language other than English.) Refer to the school's assessment policies for more detail on procedures when absence from an assessment task occurs. Absent students are responsible for following up any work missed on their return to school.
When a student is likely to be absent for more than two days due to illness or misadventure, a parent/guardian should contact the school office by phone. On the first day of return, a note of explanation is to be handed to the Home Room teacher. If a note is not received within seven (7) school days the absence will be recorded as ‘unjustified’ in accordance with Departmental procedures. Parents/guardians should notify the school where an absence is likely to exceed three days and must provide a note of explanation on the student’s return to school. For extended or frequent absences, a Doctor’s Certificate may be required by the school.
Where a student is absent for an examination/assessment task, the school is to be contacted prior to the commencement or submission of the task and a parental/guardian note must be presented on the first day of return (Years 7-12). In addition, for Years 10-12 a doctor’s certificate must accompany the parent note. This documentation is to be handed to the relevant Head Teacher (or a teacher within the appropriate Faculty) in the case of assessment tasks or the examination coordinator in the case of examinations.
Families are expected to arrange holidays in school vacations. If parents believe they have a special case for leave, the Principal must be contacted at least ten school days in advance and permission sought by letter. Notes informing the school after the leave has been taken are not accepted as justified. In the case of unforseen emergency leave, the Principal needs to be contacted as soon as possible. Documentary validation (e.g. medical certificates or statements, invitations, proof of travel, court documents etc.) should accompany leave applications. In cases where such leave is approved by the Principal, it is the student’s responsibility to negotiate with individual teachers if assessment tasks are affected by the intended absence. Where an explanation is not accepted, the absence will be recorded as unjustified. All students are required to attend until the last day of school each term. HSC students are required to attend until the last day of Term 3.
If a student has to leave early, parents/guardians need to send a note with student's name and Home Room clearly marked. Notes are to be presented before period one to be signed by the Deputy Principal, who will issue a special ‘School Leave Pass for Partial Absence’. This pass is used by the student to indicate that she has been granted ‘official early school leave’. Leave from school is only granted under exceptional circumstances. Medical and other appointments should not be made in school time. If this is unavoidable, an appointment card must be presented to the Deputy Principal at school before 9.00am together with the note requesting permission to be absent from school.
All students late to school, including students late for Period 0, must report to the school office for a 'late pass'. This ‘late pass’ states the reason and should be signed by the parent/guardian and returned to the Home Room teacher the next day.
In cases where students have been consistently late, parents will be notified and a school detention will be issued. If a student is late to any class, she must obtain a late note from the teacher of her previous class, if she has been detained by that teacher.
* Extended Home Room
|Period 0 8.00 - 8.52||Period 0 8.00 - 8.52||Period 0 8.00 - 8.52|
|Break 8.52 - 9.00||Break 8.52 - 9.00||Break 8.52 - 9.00|
|Period 1 9.00 - 9.45||Period 1 9.00 - 9.50||Period 1 9.00 - 9.51|
|Period 2 9.45 - 10.30||Period 2 9.50 - 10.40||Period 2 9.51 - 10.42|
|* Assembly 10.30 - 11.10
Home Room 11.10 - 11.20
Home Room 10.40 - 11.00
|Home Room 10.42 - 10.52|
|Recess 11.20 - 11.40||Recess 11.00 - 11.20||Recess 10.52 - 11.12|
|Period 3 11.40 - 12.25||Period 3 11.20 - 12.10||Period 3 11.12 - 12.04|
|Period 4 12.25 - 1.10||Period 4 12.10 - 1.00||Period 4 12.04 - 12.56|
|Lunch 1 1.10 - 1.30
Lunch 2 1.30 - 1.50
|Lunch 1 1.00 - 1.20
Lunch 2 1.20 - 1.40
|Lunch 1 12.56 - 1.16
Lunch 2 1.16 - 1.36
|Period 5 1.50 - 2.35||Period 5 1.40 - 2.30||Period 5 1.36 - 2.28|
|Period 6 2.35 - 3.20||Period 6 2.30 - 3.20||Period 6 2.28 - 3.20|
|Period 7 3.20 - 4.12||Period 7 3.20 - 4.12||Period 7 3.20 - 4.12|
|Period 8 4.12 - 5.04||Period 8 4.12 - 5.04||Period 8 4.12 - 5.04|
Senior students may begin Period 0 and/or finish Period 8.
Please note: School finishes at 2.28pm on Thursdays.
The canteen is a shared facility between Willoughby Public School and Willoughby Girls High School. The canteen is managed by an external provider. Students in Years 7-10 may purchase food during designated school times at the school canteen. Lunch orders must be placed before 8.50am. Students may purchase for themselves only.
It is important that the school is able to easily contact parents and carers. The school office must be informed of any change of home address, phone numbers and email address, and also of changes to parent/carer work addresses and phone numbers so that emergency contact can be made. The office will provide you with an official change of address form, which must be signed by the parent/carer, preferably at the School office.
Parents/carers who wish to contact the School about a matter should ring the School office and ask to speak with the appropriate staff member (or write to the staff member, if appropriate) as indicated below.
Routine Class Matters
The subject class Teacher
Class matters of a special nature
The Head Teacher of the subject
The Year Adviser
Uniform matters, wellbeing issues of a special nature and junior attendance or application
Head Teacher Wellbeing
School office or Assistant Year Adviser
Routine enquires about school payments, fees, etc.
The School Administrative Manager
Matters pertaining to school organization, discipline and attendance/truancy issues
The Deputy Principal Wellbeing
Matters pertaining to subject choices, Stage 5 and HSC requirements and senior attendance or application
The Deputy Principal Curriculum
Enrolment enquires, students leaving the school, issues of concern, serious matters or complaints, special enquires and compliments to the school
Parents/carers unsure of whom to contact for a particular matter should ring the School office on 9958 4141 and ask to be put in contact with the appropriate person. Staff may be contacted via the school email address: firstname.lastname@example.org
All parents and carers are urged to pay school contributions each year. To provide maximum educational benefit to your daughter, we rely on the prompt payment of school contributions. Without the payment of contributions the school would not be able to provide the current level of resources necessary to support the quality educational programs which all students enjoy.
The payment of the General School Contribution covers:
In addition to the General School Contribution, some subjects (eg Visual Arts, Design & Technology, Hospitality, etc.) require the purchase of special materials used by students. Please note that it is a requirement that elective subject materials fees be paid.
The Technology levy contributes to the cost of maintaining the school’s Wifi network and technology support to students by the school’s Technical Support Officer.
All excursions are a compulsory component of the curriculum and all students are expected to attend. Subject fees and the Technical Support fee are also required to be paid for all students. In cases where financial assistance is required, parents or students are asked to notify the organising teacher (in the case of excursions or school camps), Year Adviser, the school office or the Principal so that assistance can be provided. The school appreciates that this is a delicate matter and all requests are treated with discretion.
Please see separate booklet, Student Wellbeing, issued to all parents and students on enrolment.
The Principal is the contact in the school for specific enrolment enquiries. Anyone wishing to be considered for enrolment needs to complete an Expression of Interest for Enrolment form and attach the applicant’s most recent progress report, evidence of residential address and residential status in Australia. This form can be obtained from the school office anytime during opening hours or from the school’s website.
Any student intending to leave the school needs to provide a letter from the parent/carer to the Principal as far in advance of the departure date as possible. A Leaver’s Form, available from the school's office, is to be completed about a week prior to departure, with all text books on loan returned and monies owing settled, before a transfer slip can be provided.
In 2015, an Environmental Education Group was established for students interested in leading environmental sustainability and education programs within the school and the community. Students meet fortnightly and are working to establish initiatives to reduce waste and improve the efficient use of resources on the school site and in the homes of students. The group is supported by the environmental education unit at Willoughby Council and a range of non government organisations. Membership of the group is open to all students.
Excursions are organised in most subject areas to supplement the classroom curriculum and engage students in learning in real world contexts. Most excursions take place during school time, except in Year 12 where these occur outside the normal school day so that regular instruction is not interrupted. Special notes giving full details of any school excursion or variation to routine are distributed well in advance. Payments for excursions must be in to the school office (either online payment or via the locked box) no later than the date specified on the excursion note. NO LATE PAYMENTS WILL BE ACCEPTED. Full school uniform must be worn on all excursions (unless otherwise stipulated). Students who do not comply with the conditions of participating in an excursion will not be permitted to attend.
All excursions are a compulsory component of the curriculum and all students are expected to attend. In cases where financial assistance is required, parents or students are asked to notify the organising teacher, or Year Adviser, the school office or the Principal so that assistance can be provided. The school appreciates that this is a delicate matter and all requests are treated with discretion.
A range of modern and attractive facilities is enjoyed by the school community.
Beyond the classroom learning is a valuable part of schooling. It allows for practising, extending and consolidating work undertaken in class. Beyond the classroom learning provides training for students in planning and organising time and develops a range of skills in identifying and using information sources. Additionally, it establishes habits of study, concentration and self discipline. These qualities are essential for students to become independent and self directed learners.
At Willoughby Girls High School each subject area has different expectations of what work students should complete at home. Work done at home links directly to what students are learning in classes and in many cases, this involves prereading or viewing of material in preparation for class, finishing off work not completed in class, ongoing assignment work, preparation for tests, examinations and in-class assessments.
Students need to practise skills regularly. In all subjects students benefit from revising and reviewing work covered in class each day. Students should also engage in at least 30 minutes reading for pleasure every night. This is a suitable bed time or pre-sleeping activity and students should read a book or ensure their electronic devices are on the night setting.
The amount and complexity of school work undertaken at home will progressively increase as students move from Year 7 through to Year 12. However, it is important that home study is balanced with other commitments such as family time, a hobby, creative or performing art, part-time employment, time spent with friends, physical exercise and rest.
All students are encouraged to plan well ahead for assignments, projects and assessment tasks, all of which are listed on the school’s calendar. Planning ahead and regularly spending time working on long term tasks will avoid overload and stress at times when several tasks are due at the same time.
The Lora Walla Library at Willoughby Girls High School is the resource centre for the whole school. It is a flexible learning space, designed to suit a variety of teaching and learning needs. It has a wide ranging collection of resources to support learning and the recreational needs of students and teachers. These include:
The Library is open to students before school (from 8.30 am) and during school hours. Students come to the library to study, research, complete homework, work on group projects or simply to relax and read. During this time, library staff are available to assist students with their individual needs such as identifying and locating appropriate information and resources, making reading suggestions and using the technology. Teachers may also bring their classes to the library during the day to use the facilities.
Students can borrow a maximum of four books for two weeks. It is possible to renew items, but overdue books will attract a fine. A library card is issued to each student when the school photographs are taken at the beginning of the year. It is hoped that in their time as both junior and senior students of the school, students will become both keen readers and confident and creative users of information, taking full advantage of the library’s facilities.
The following information and procedures are provided for the taking or possession of any prescribed medication at school or during school organised or endorsed activities.
The school Newsletter is published fortnightly on the School’s Moodle site and to the Parent Portal. A link to the newsletter is emailed to parents. The P&C also publishes a newsletter after every P&C meeting (third Tuesday of the month), and is emailed to parents by the School.
As the moodle is the school's teaching and learning site, parents only have access to files posted onto the moodle's front page. Parents are not able to login to the moodle.
Membership of the Willoughby Old Girls' Association is open to any girl who attended the school at any time since 1934. A membership fee of five dollars covers two years subscription. A luncheon is organised annually and extra functions are held when a special anniversary of the school is being celebrated.
For further information please contact the President, Carol Wylie, on email email@example.com or at PO Box 687 Campbelltown NSW 2560.
In March, Willoughby Girls High School invites primary school students and their parents to an Open Night. During the evening, there is an information session as well as student performances, lesson segments and displays of student work. Open Night is advertised through the primary schools and in the local newspapers and is an excellent opportunity to gain an insight into the Willoughby Girls High School learning environment.
The school office email address is available to parents and others who wish to contact the school via email. Student email accounts are not provided for any user other than the designated student.
Relevant school executive/personnel will ascertain the appropriate channel of communication response to parents and others depending on the issue at hand.
The Parents and Citizens Association meets on the third Tuesday of each month in the school Staff Common Room at 7.00 pm. The P&C works for the benefit of the school, and their meetings enable parents to keep in touch with school activities. From time to time, guest speakers are invited to address the parents and there is a continuing policy to keep parents informed on educational practices of benefit to students within the school.
Phone messages cannot be taken for students except in case of emergency.
In search of wisdom gathered here of girlhood's wealth are we,
With courage high we mean to try successful each to be.
The paths of learning we must tread our knowledge to attain,
In sport as well we must excel to health and honour gain.
Let wise ambitions spur us on, in truth and loyalty
As far and wide we sing with pride of High School Willoughby
In years to come when youth has passed,
And other work we find
We'll not forget the girls we met,
Nor teachers wise and kind.
Our hearts are light,
Our hopes are bright,
We'll work in harmony,
Until with fame,
Resounds the name
Of High School Willoughby.
Our colours true of white and blue we'll wear and wave on high
With pride to show how much we owe to High School Willoughby
All senior students are required to report to the School Library for study when they do not have a lesson scheduled. Space is limited so all students are expected to respect the learning needs of others and work silently. During periods when there are high numbers of senior students requiring study space in the Library, the Library is closed to all other students and classes.
If a student feels sick at school, she must report to the front office (with permission from their teacher) and use their student card to enter the clinic. In the event of a student being permitted to go home, her parents/carers will be contacted and she will be given a sick pass. Upon her return to school, she must bring a note from her parent/carer to cover this absence. No student is to leave the school grounds to go home or contact their parents directly to pick them up from school.
Junior students should not come to school before 8.30 am, unless parents/carers have been informed of special arrangements. Bus times have been negotiated to arrive after 8.30am. A member of the executive is rostered on general supervision each morning between 8.30am and 9.00am. Supervisory backup is available from the Deputy Principals and Principal. Students are directed not to remain on the school premises after hours unless they are under the direct supervision of a teacher or other instructor approved by the Principal. Parent/carer consent is necessary. There is no staff supervision available for any students after 2.28 pm on Thursdays. There is no supervision of students after 3.20 pm other days except when special arrangements have been made by the staff. The School office is open until 3.30 pm and the Deputy Principals and Principal are usually available for emergency contact at this time.
Willoughby Girls High School provides each student access to the internet and a secure storage location on the network for student’s digital documents. These resources are designed as tools for supporting the schools educational programs and enhancing student education. Below are a set of statements that describe the rights and responsibilities associated with the use of Information and Communication Technology at the school.
You have the right to:-
You are expected to:-
If you act in a manner which is contrary to this agreement the following actions may be taken by the school:
All text books are supplied on loan by the School. As these are very costly items, parent/carers are asked to see that they bear the student’s name. Books should be covered and treated with care.
In the case of train and bus travel, students are expected to be considerate of the public. They must always behave in such a way as would aid their personal safety and the comfort and convenience of the public with whom they travel. Students always vacate their seats while paying passengers are standing.
A school travel pass is issued to students for their personal use only. It is a criminal offence for a student to permit anyone else to use her travel pass. If a pass is lost, this needs to be reported to the school office immediately. The travel pass is in the form of a school Opal card and is applied for online. More information is available at http://www.transportnsw.info/school-students. Special school buses depart from Keary Street after school each day. Students are not permitted to catch public buses where school specials are available. Students must always vacate seats for paying passengers when using public buses.
Bus timetables and maps of the bus services which operate to Willoughby Girls High may be accessed at www.sydneybuses.info/schools. School bus services are sometimes adjusted, especially during February and March, and the website is updated to reflect the changes. Alternatively, call 131500 for information and trip planning.
The Willoughby Community is committed to the wearing of school uniform. It is beneficial for students to wear a full school uniform at all times. A uniform soon identifies the student with a particular school and gives the girls a sense of belonging to the school population.
The School uniform is available from the School Uniform Shop.
Where a student cannot wear any part of the regulation school uniform, a note from a parent/carer should indicate the reason and be presented to the Head Teacher Wellbeing before school and an "Out of Uniform" pass will be issued. Failure to provide a note/blue pass on request will result in an after school detention. Special cases should always be referred to the Principal.
School Badge: Available from the school office
Senior School Uniform: Years 11 and 12
Note: Knit or other style shirts are NOT acceptable
School Hat: All students are encouraged to wear the hat.
No form of jewellery may be worn apart from studs or sleepers where a student has pierced ears. A watch is part of a student's equipment. Where it is necessary for some special form of religious symbol or medical tag to be worn, special permission must be sought from a Deputy Principal or Head Teacher Wellbeing. No makeup, nail polish or brightly dyed hair is permitted.
All articles of clothing, personal possessions and shoes should be clearly labelled.
The Uniform Shop is situated on the ground floor at the back of the school hall. The entrance is usually accessed from the teachers’ car park at the front of the school adjacent to Mowbray Road. Parking is not available in the school grounds.
The complete school uniform is available at the shop (except for shoes). For details of all items and sizes refer to the separate price list and information leaflet which is updated annually and available from the school office. Please note that some prices may vary during the year because of increased wholesale costs. Second hand items in good condition are also available for sale in the shop on all days except Orientation Day.
The Uniform Shop operates under the auspices of the school's Parents & Citizens Association and is managed jointly by the P&C Uniform Shop Sub Committee and the Uniform Shop Manager. Any profits are returned to the P&C, which in turn directs them to the school for the benefit of the students for special projects. Volunteers assist the manager with the running of the shop.
The shop is open on Thursdays during term time from 8.30 am - 2.00 pm. It is also open on Orientation Day and other special opening days during the first week of the school year.
If any special fittings are required, please discuss specific requirements with the manager as early as possible to allow for manufacturing delays with individual orders.
For any other information please telephone the Uniform Shop Manager on 9967 4382 during shop opening hours and/or refer to the additional information in the Parents & Community section of this website.
Students should not carry large sums of money or bring valuables to school. Mobile phones are to be switched off and stored out of sight. Students are advised to keep their electronic learning devices (laptops, iPads, tablets, etc.) safe with the student in the student’s locker or in students’ bag and locked away during PDHPE and sport.
If at any time a student must carry a reasonable sum of money or a valuable item, it should be handed into the school office for safe keeping, in an envelope clearly marked with student’s name, class and amount.
Lost property should be handed into the school office or to the Head Teacher Wellbeing.
All students are expected to apply themselves with diligence and sustained effort and to achieve course outcomes, in line with school and Board of Studies requirements. Any student at risk of not fulfilling requirements will have an official school (Years 7-8) or Board of Studies (Years 9-12) warning letter sent home and given an opportunity to improve her performance. Students who continue not to meet course requirements (Years 9-12) after two warnings may not receive an award in that course. Students also risk their Preliminary/HSC Certificates if all mandatory units are not completed satisfactorily. Students who do not satisfy requirements for the Preliminary course cannot proceed to Year 12 in that subject. Students who do not satisfy requirements across a range of courses may be required to repeat the academic year. Sport (or its equivalent) is mandatory for Year 11.
On wet days students may go to allocated rooms at recess and/or lunchtime. At the end of the recess break and/or lunchtime break, all rubbish is to be placed in bins and the room left tidy.